Privacy Policy

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Privacy and Data Protection Policy, Space for Waste Limited

Last updated: 1st September 2025

Space for Waste Limited (“we”, “our”, “us”) is committed to safeguarding the privacy and personal data of individuals who interact with our services. This document outlines how we collect, use, store, and protect information, in line with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Privacy policy

1.1 Information we collect

We may collect the following categories of personal information:

• Identity details (such as name and contact information)
• Transactional details (such as payments and service usage)
• Technical information (such as IP address, browser type, and usage statistics)
• Any information you choose to provide when contacting us

1.2 How we use your information

Your personal information may be used to:

• Provide and manage our services
• Communicate with you regarding enquiries, updates, or contractual obligations
• Improve the efficiency, safety, and quality of our operations
• Comply with legal and regulatory requirements

1.3 Sharing of information

We will not sell or rent your personal information to third parties. Information may only be shared:

• With trusted service providers who assist us in delivering our services
• Where required by law, regulation, or legal proceedings
• To protect the rights, property, or safety of Space for Waste Limited, our clients, or others

1.4 Data retention

We will retain personal information only for as long as necessary to fulfil the purposes outlined in this policy, unless a longer retention period is required by law.

1.5 Data security

Appropriate technical and organisational measures are in place to protect personal information from unauthorised access, loss, misuse, or disclosure.

1.6 Your rights

Under data protection law, you have the right to:

• Access the personal information we hold about you
• Request correction of inaccurate or incomplete information
• Request deletion of your personal information, where legally permissible
• Restrict or object to certain types of processing
• Request a copy of your information in a portable format

Requests may be submitted to us using the contact details below.

2. Cookie policy

2.1 What Are cookies?

Cookies are small text files placed on your device when you visit a website. They help remember preferences, enable core functions, and allow performance tracking.

2.2 Types of cookies we use

• Strictly necessary cookies – Required for basic site functionality.
• Performance cookies – Collect anonymous data about site usage to improve performance.
• Functionality cookies – Remember your preferences (e.g., login details, language).
• Targeting/advertising cookies – May be used to deliver relevant adverts (only if applicable).

2.3 Managing cookies

You can accept, refuse, or delete cookies at any time through your browser settings. Please note that disabling cookies may affect site functionality.

3. GDPR compliance statement

Space for Waste Limited complies with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

3.1 Our GDPR commitments

• Lawful basis for processing – We only process personal data when there is a lawful reason (e.g., consent, contractual obligation, legal compliance).
• Data minimisation – We collect only the information necessary for the stated purposes.
• Transparency – We clearly explain how data is collected, used, and stored.
• Data subject rights – Individuals can request access, correction, deletion, or restriction of their data, as well as object to processing and request data portability.
• Data security – Technical and organisational measures are in place to protect against unauthorised access, misuse, or loss.
• Data breaches – Any notifiable breaches will be reported to the Information Commissioner’s Office (ICO) and affected individuals where required.

4. Email newsletter policy

4.1 Purpose of emails

We may send newsletters to keep subscribers informed about our services, updates, and relevant industry news.

4.2 Consent

• Subscribers must actively opt-in to receive newsletters.
• Consent will be recorded and stored securely.
• Subscribers may withdraw consent at any time by clicking the unsubscribe link or contacting us directly.

4.3 Data collected

We may collect:

• Name
• Email address
• Interaction data (such as whether emails are opened or links are clicked, for performance tracking).

4.4 Storage and security

Email addresses are stored securely and only used for the purposes outlined above. We do not share subscriber details with third parties for marketing purposes.

4.5 Unsubscribing

Every newsletter includes a clear unsubscribe option, allowing recipients to opt-out immediately.

5. Changes to this policy

We may update this document from time to time. Any changes will be published on our website with an updated “Last updated” date.

6. Contact us

If you have any questions or concerns regarding this policy or how your information is handled, please contact us at:

Space for Waste Limited
124 City Road, London, EC1V 2NX
Sales@spaceforwaste.co.uk
Tel: 020 3355 0024